Who Can Benefit?

• Secretary and administration

Course Objectives:

• Determine filing and archiving requirements and rules
• Understand needs of filing systems
• Be familiar with professional filing and archiving systems
• Maintain a unified filing system..
• Have index for all existing records.
• Maintain well controlled computerized filing system
• Have a unified well organized filing and archiving procedures

Course Outline:

• Filing and archiving
• Useful Terms
• Filing and Archiving Definition
• Filing and Archiving Rules
• Filing and Archiving Requirements
• Functional Requirements
•  Performance Requirements
•  Documents and Records Requirements
•   Security Requirements
• Professional Filing and Archiving Systems

• Needs of Filing Systems
• Filing Systems 1, 2, 3, 4, ….
•  Selecting Filing System
• Changing Filing System

•  Records Management

• Classifying Records
• Records Cycle
•  Records Creation and Design
• Forms Management and Control
•   Storing of Records
• Retaining and Disposing of Records

• Modern Office Technology
• Using Current Technology in Filing and Archiving
•  Modern Office Technology and Electronic Filing and Archiving
• Office Practices & Retention
•  Applying Rules Using Excel
•  E-Filling & Archiving